Cook Islands Financial Policies and Procedures Manual

It is MFEM's mission to be "a competent and professional organisation that inspires public trust in the management of the public finances of the country in pursuit of our national development aspirations".

Effectively achieving this requires collaboration across government, utilising the same policies and procedures to ensure transparency and build public trust.  This manual provides the basis for all decisions regarding financial systems and processes.

 Key principles across government, as stated in the code of conduct, are fairness, impartiality, intergrity, professionalism, political neutrality and zero tolerance to fraud.  The Cook Islands acceded to the United Nations Convention Against Corruption ('UNCAC") and is committed to promoting and strengthing anti-corruption measures and practices.  These policies and procedures are formally promulgated under Section 63 of the MFEM Act 1995-96 and must be adhered to:

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Financial Policies and Procedures Manual

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An Adobe Acrobat file A01_Table_of_Contents_November_2014 Preview in Google Docs Viewer 17.13 KB
An Adobe Acrobat file A02_Foreword_November_2014 Preview in Google Docs Viewer 313.06 KB
An Adobe Acrobat file A03_Master_Control_Record_November_2014 Preview in Google Docs Viewer 18.59 KB
An Adobe Acrobat file A04_Guiding_principles_Revised_November_2014 Preview in Google Docs Viewer 16.42 KB
An Adobe Acrobat file A05_Detailed_Index-Nov_14 Preview in Google Docs Viewer 42.89 KB
An Adobe Acrobat file A06_Complaint_Procedures_new_November_2014 Preview in Google Docs Viewer 68.47 KB
An Adobe Acrobat file B01Capital_Expenditure_Nov_2011 Preview in Google Docs Viewer 65.94 KB
An Adobe Acrobat file B02_Asset_Management_Reviewed_2011 Preview in Google Docs Viewer 36.48 KB
An Adobe Acrobat file B03_Fixed_Assets_Accounting_Transactions_Reviewed_2011 Preview in Google Docs Viewer 21.94 KB
An Adobe Acrobat file B04_Depreciation__Amortisation_Reviewed_2011 Preview in Google Docs Viewer 27.82 KB
An Adobe Acrobat file B05_Aid_Funded_Assets_Reviewed_2011 Preview in Google Docs Viewer 30.81 KB
An Adobe Acrobat file B06_Bank_Reconciliation_Nov_2011 Preview in Google Docs Viewer 17.45 KB
An Adobe Acrobat file B07_VAT_Returns_Reviewed_2011 Preview in Google Docs Viewer 27.47 KB
An Adobe Acrobat file B08_Bulk_Funded_POBOCs_Reviewed_2011 Preview in Google Docs Viewer 17.73 KB
An Adobe Acrobat file B09_Contingent_Liabilities_Nov_2011 Preview in Google Docs Viewer 12.97 KB
An Adobe Acrobat file B10_Disposal_of_Fixed_Assets_Reviewed_2011 Preview in Google Docs Viewer 25.69 KB
An Adobe Acrobat file B11_Transfer_of_Capex_Nov_2011 Preview in Google Docs Viewer 18.4 KB
An Adobe Acrobat file B12A_Asset_Transfers_to_Other_Crown_Entities_Updated_Reviewed_2011 Preview in Google Docs Viewer 23.3 KB
An Adobe Acrobat file B12_Asset_Transfers_to_Crown_Updated_Reviewed_2011 Preview in Google Docs Viewer 29.58 KB
An Adobe Acrobat file B13_Outer_Islands_Capital_Expenditure_Reviewed_2011 Preview in Google Docs Viewer 40.11 KB
An Adobe Acrobat file B14_Unallocated_Capital_Funding_Nov_2011 Preview in Google Docs Viewer 87.32 KB
An Adobe Acrobat file B15_Motor_Vehicles_Reviewed_2011 Preview in Google Docs Viewer 25 KB
An Adobe Acrobat file B16_Capital_Contingency_Funds_Nov_2011 Preview in Google Docs Viewer 27.21 KB
An Adobe Acrobat file B17_Inventory_Nov_2011 Preview in Google Docs Viewer 47.81 KB
An Adobe Acrobat file B18_Trust_Fund_Accounts_Nov_2011 Preview in Google Docs Viewer 19.02 KB
An Adobe Acrobat file C01_Expenditure_Category_Transfer_Nov_2011 Preview in Google Docs Viewer 13.06 KB
An Adobe Acrobat file C02_Transfer_between_Outputs_Reviewed_2011 Preview in Google Docs Viewer 16.66 KB
An Adobe Acrobat file C03_Maintenance_Expenditure_Nov_2011 Preview in Google Docs Viewer 15.18 KB
An Adobe Acrobat file C04A_ROBOCs_Reviewed_2011 Preview in Google Docs Viewer 21.47 KB
An Adobe Acrobat file C04_Trading_Revenue_Reviewed_2011 Preview in Google Docs Viewer 20.07 KB
An Adobe Acrobat file C05_Aid_Funding_-_Operating_Reviewed_2011 Preview in Google Docs Viewer 23.39 KB
An Adobe Acrobat file C06_Depreciation_Funding_Nov_2011 Preview in Google Docs Viewer 16.52 KB
An Adobe Acrobat file C07_Ministry_Expenditure_Nov_2011 Preview in Google Docs Viewer 15.58 KB
An Adobe Acrobat file C08_POBOC_Funding_Updated_Nov_2011 Preview in Google Docs Viewer 17.59 KB
An Adobe Acrobat file C09_Expensed_Assets_Nov_2011 Preview in Google Docs Viewer 20.29 KB
An Adobe Acrobat file C5A_Bulk_funded_Aid_Funding_Reviewed_2011 Preview in Google Docs Viewer 16.1 KB
An Adobe Acrobat file C10A__Performance_bonus_policy_Nov_2011 Preview in Google Docs Viewer 27.53 KB
An Adobe Acrobat file C10_Remuneration_and_payroll_Revised_November_2014 Preview in Google Docs Viewer 31.09 KB
An Adobe Acrobat file D01_Procedure_Control_Reviewed_2011 Preview in Google Docs Viewer 18.16 KB
An Adobe Acrobat file D02_Purchase__Sale_of_Goods__Services_Revised_November_2014 Preview in Google Docs Viewer 132.12 KB
An Adobe Acrobat file D03_Procurement_-_Complaints_Process_new_policy_November_2014 Preview in Google Docs Viewer 46.51 KB
An Adobe Acrobat file D04_Financial_Reporting_version_March_2014 Preview in Google Docs Viewer 169.56 KB
An Adobe Acrobat file D05_Year_End_Accounts_Preparation_Reviewed_2011 Preview in Google Docs Viewer 42.46 KB
An Adobe Acrobat file D06_Cash_Payments_Nov_2011 Preview in Google Docs Viewer 17.71 KB
An Adobe Acrobat file D07_Cash_Flow_Management__Revised_Jan_2014 Preview in Google Docs Viewer 177 KB
An Adobe Acrobat file D08_Cash_Receipts_Nov_2011 Preview in Google Docs Viewer 20.1 KB
An Adobe Acrobat file D09_Opening_Bank_Accounts_Revised_Jan_2014 Preview in Google Docs Viewer 46.74 KB
An Adobe Acrobat file D10_Ministerial_Offices_Handover_Process_May_2014 Preview in Google Docs Viewer 106.95 KB
An Adobe Acrobat file D11_Carry_Forward_Nov_2011 Preview in Google Docs Viewer 20.59 KB
An Adobe Acrobat file D12_Bad_Debts__Provision_for_Doubtful_Debts_Nov_2011 Preview in Google Docs Viewer 36.13 KB
An Adobe Acrobat file D13_Software_Backup_Nov_2011 Preview in Google Docs Viewer 16.68 KB
An Adobe Acrobat file D14_Surplus-Depr_Recall_Nov_2011 Preview in Google Docs Viewer 25.21 KB
An Adobe Acrobat file D15_Ministerial_Offices__Operations_Nov_2011 Preview in Google Docs Viewer 26.2 KB
An Adobe Acrobat file D16_Credit_Cards_Nov_2011 Preview in Google Docs Viewer 16.32 KB
An Adobe Acrobat file D17_Debit_Cards_Updated_Nov_2011 Preview in Google Docs Viewer 18.7 KB
An Adobe Acrobat file D18_Stocktakes_Nov_2011 Preview in Google Docs Viewer 15.38 KB
An Adobe Acrobat file D19_Accounting_Software_Nov_2011 Preview in Google Docs Viewer 12.44 KB
An Adobe Acrobat file D20_Cash_Re-call_new_policy_March_2014 Preview in Google Docs Viewer 33.18 KB
An Adobe Acrobat file D21_Operating_Contingency_Fund_new_policy_Nov_2014 Preview in Google Docs Viewer 16.84 KB
An Adobe Acrobat file D22_Expenditure_Arrears_new_policy_November_2014 Preview in Google Docs Viewer 13.92 KB
An Adobe Acrobat file E01_MFEM_Contacts_Revised_June_2016 Preview in Google Docs Viewer 76.92 KB
An Adobe Acrobat file E02_Glossary_of_Terms_Nov_2011 Preview in Google Docs Viewer 39.09 KB
An Adobe Acrobat file E03_Abbreviations_Nov_2011 Preview in Google Docs Viewer 14.2 KB
An Adobe Acrobat file E04_Statement_of_Accounting_Policies_Nov_2011 Preview in Google Docs Viewer 102.54 KB