The first phase of the new Cook Islands Government HRMIS has now been completed. The new system is now live and was used to for the first time to deliver the public sector payroll for 15 January 2014.
The system implemented in a cross agency effort between The Ministry of Finance and Economic Management and the Office of the Public Service Commissioner. The new system (pay global) replaced the old system (attache), with significant benefits in terms of improved productivity in payroll management and administration, improved services to employees, and improved reporting for public sector managers.
Teu Teulilo, leader of the implementation team, was proud of the efforts of his team. "We have spent considerable time in getting everything right in terms of system requirements and verifying employees". Improvements in productivities are expected to include:
• an automated charging to cost centers which was previously manually done;
• automated reconciliation of superannuation deductions within the hour as opposed to 5 days;
• automated production of employee payslips which are now sent via email;
• electronic archiving of payroll as opposed to saving of printed copies; and
• improved reporting on costs for managers in the public sector.
The next phase will now involve rolling out ESS (payroll self-service web application) to Ministries and agencies during February/March 2014. ESS will enable staff to login online and view pay slips, manage leave records and submit their timesheets online for approval by supervisors and automatic submission to the payroll at MFEM.